icoya Signature Server

Digital Signature in accordance with German Signature Laws and European Guidelines

The icoya Signature Server is the complete solution for legal, qualified, digital signing of documents and forms...both electronic and on paper.

The icoya Signature Server provides for legally binding communication, secure identification, and the integrity of electronic data between companies, private persons, and authorities, as well as the legal, qualified, signed archiving of electronic documents and data.

With the integration of workflow management and the usage of PDF-documents, such as electronic forms, the icoya Signature Server is the only complete solution for the digital signature and the management of work processes and documents available on the market.

With the icoya Signature Server, business and official work procedures, from the handling of incoming and outgoing post through signature folders and circulation to the processing and forwarding of legally signed, archived documents, are time and cost efficiently managed within a user-friendly Intranet.

The central realization of the digital signature and the organization of work procedures within the icoya Signature Server guarantee the trustworthiness of and the control of access to documents or information, according to the most modern security standards.

The electronic signature of the icoya Signature Server complies with the requirements of the german signature laws and the european guidelines.

The icoya Signature Server lays the foundation for a number of applications which efficiently arrange business processes, such as icoya eForms, the secure form solution with automatic recording and information processing of electronic and printed PDF-documents. Further uses of the digital signature include the electronic handling of incoming and outgoing post, qualified digital signing and therefore legally verifiable archiving of documents, and the entry of signed electronic bills (ebXML, EDI). The icoya Signature Server allows pure electronic processing and archiving, as well as a combination of signed electronic and paper documents.

» Why is the digital signature needed?

The steadily growing importance of communicaton over the internet requires, in addition to the reliable transmission of real data, the capability of identifyiing the sender. With that, processes can be traced back and proven accordingly. For example, an on-line customer must be confident that his personal data goes only to where he is shopping and cannot be picked up by others during the transmission.

These demands are met with the help of encryption and the digital signature, which is, in the meantime, legally equivalent to a handwritten signing. So, the signature guarantees authenticity to the receiver and secures against the forgery of messages such as documents.

In May of 2001, the “Law over Operational Boundaries for Electronic Signatures and Changes to Further Regulations” [SigG] was published, thereby modifying the guidelines of the european parliament advice regarding common operational boundaries for the electronic signature.

The goal of these laws was to lay a legal foundation for the use of the digital signature in electronic legal action and eliminate doubt as to the legal validity of non-handwritten “signatures”.

In a few applications, one can already utilize digital signatures to “identifiy himself”. Within the framework of the initiative “BundOnLine 2005”, the federal government attempted “to make all on-line capable services of the federal administration electronically available by 2005”. One first model project is ELSTER, the electronic income tax filing for, among others, Bayern, Berlin, Bremen, and Niedersachsen.

[from: “Electronic Signature” by the regulations authorities for telecommunication and post (Reg TP).